Skip to main content

Information for Sponsors + Exhibitors

Sponsor + Exhibitor Snapshot

The Sponsorship and Exhibition Prospectus and Payment Portal for CBIE2024 are now open. Please read the details below along with our terms and conditions before purchasing a sponsor or exhibitor package.

Securing a Booth

Sponsors and exhibitors can review the prospectus online and purchase their booth directly through the payment portal. Once payment has been made, CBIE will follow up with more details including the Exhibitor Portal details.


CBIE accepts payment by VISA, Mastercard, and wire transfer. Payment instructions can be found in the payment portal.

Additional Space

This year CBIE is limiting booth availability to one (1) booth per organization unless otherwise stated in your selected sponsorship package.

Exhibitor Portal

Logistics, inclusions, and information are all coordinated via the Exhibitor Portal. Once you are a confirmed exhibitor or a sponsor, you will be sent an Exhibitor Portal welcome email with login instructions.

Exhibitor Tasks

Exhibitor Tasks are listed and can be completed within the Exhibitor Portal. These tasks allow exhibitors to submit to CBIE the necessary information to promote each organization. Failure to complete these tasks by the deadlines may result in a delay or your entitlements being unfulfilled.

Graphics and Logos

Sponsors are required to submit logos and ad graphics to CBIE via the Exhibitor Portal. Please ensure you submit your logo and graphics as PNG, EPS or AI.

Exhibition Floorplan

The CBIE2024 Exhibition Hall will be located in the Governor General Ballroom of the Westin Ottawa. Exhibitors will select their booth location via the Exhibitor Portal based on the order in which they have made their purchase. Premium booth locations will be reserved for our Title, Platinum, and Diamond sponsors and will be clearly indicated on the floorplan. The floorplan will be available in May.

Promotion Toolkit

To help you promote your participation at CBIE2024 we will provide web banners and images you can display in your email signature, on your website, and social media. The toolkit will be available in August.

Exhibitor Services

CBIE has partnered with Global Experience Specialists (GES) to coordinate logistics for the Exhibition Hall. GES will provide an Exhibitor Kit with access to an online ordering portal for the rental of additional furniture, displays, signage, decor etc. The full Exhibitor Kit will be available in July.

Food + Beverage for Sampling

All food distributed within the convention center must be approved by the convention center food services department. For more information about ordering food and beverage at your booth, please contact CBIE.

Delegate Lists

All sponsors and exhibitors will receive the delegate list two weeks prior to the conference. Name, title, institution and email address will be included in the list. Due to the Canada Anti-Spam Law (CASL), CBIE requires delegates to opt into this mailing list when registering for the conference. Only those who have expressed consent will be included in the delegate list.

Exhibitor Webinar

Exhibitors are encouraged to attend the Exhibitor Info Session in September 2024. Exact date and time will be announced and shared closer to the date.


Sponsor shall receive a full refund, minus a 5% processing fee, if a cancellation request is received in writing, on or before the cut-off date of July 31, 2024, at 5:00 p.m. Ottawa, ON time. There will be no refunds for cancellations received after the cut-off date.